Hosting a Repast on a Budget? Seven Ideas to Elevate Your Event

Thursday, June 20, 2024

Transform your grief into meaningful remembrance by thoughtfully crafting a repast on a budget.

A repast or post-funeral reception can be a heartfelt way to bring friends and family together to share memories and support each other during a difficult time. It’s important to keep in mind that these events don’t have to be extravagant to be meaningful.

Here are seven smart ideas to help you host warm and memorable repast on a budget.

1.     Choose a meaningful location.

Consider hosting the repast at a park, community center, banquet hall, or even at your own home to save on venue costs. The most important thing is to choose a site that will be comfortable and welcoming for your guests. If you can find a cost-effective location that was meaningful to your departed loved one, that’s even better.

2.     Keep the menu simple.

When it comes to hosting a repast on a budget, simplicity is key. Instead of trying to impress your guests with elaborate dishes, focus on serving simple, delicious food that everyone will enjoy. You might serve comfort food that is easy to prepare in large quantities, such as casseroles, sandwiches, and salads. Consider offering tea, coffee, and water as beverages to keep costs down. Serving buffet style can also be a money-saving way to go.

3.     Utilize potluck food contributions.

Another way to reduce food costs and involve your guests in the repast is by extending an invitation for them to bring a dish or dessert to share. This not only lessens the financial burden but also adds a personal touch to the gathering as people contribute their favorite recipes. Coordinate the contributions to ensure a variety of foods and be sure to express gratitude for each contribution during the event.

4.     Opt for digital invitations.

Save on printing and postage costs by sending out digital invitations instead of traditional paper ones. Use free online invitation platforms or email to send out invites with details about the repast. Digital invitations can be just as thoughtful and informative as physical ones, and they offer the convenience of easy RSVP tracking and updates.

5.     Create a memory table.

One way to honor the life of your loved one at no cost is by curating a memory table at the funeral reception. This dedicated space serves as a poignant tribute, allowing guests to reminisce and celebrate cherished moments. Arrange a table adorned with photos, mementos, and cherished possessions that reflect the essence of the departed. You might include photographs capturing significant milestones, such as childhood achievements and memorable family gatherings. Display meaningful items such as favorite books, hobbies, or trinkets to showcase their personality and passions. Each item serves as a reminder of the unique imprint they left on those who knew and loved them.

6.     Get creative with the décor.

You don't need to spend a fortune on decorations to create a beautiful and inviting atmosphere for your repast. Use your creativity with inexpensive decor items like candles, simple floral arrangements, and pretty disposable tablecloths.

7.     Shop smart.

When shopping for items and ingredients for your repast, be savvy with your purchases. Look for sales and discounts, especially on pricey items like meat, produce, and pantry staples. Consider buying in bulk to save money in the long run. Don't be afraid to shop at discount stores or buy generic brands to cut down on costs.

By incorporating these ideas into your funeral planning process, you can create a warm and meaningful repast on a budget.

For additional help planning a memorable post-funeral reception for your loved one, or if you wish to make arrangements at our Family Fellowship Pavilion, we are here for you. Please contact us anytime.

About Vaughn Greene Funeral Services: For more than 25 years, Vaughn Greene Funeral Services has been providing a ministry of care to Baltimore’s African American community. As a leading local, minority- and family-owned provider, we promise to provide our highest level of service and respect to families who entrust us to honor their loved ones. For more information about our funeral, cremation, memorial, repast, and grief counseling services, please call us at 410.655.0015 or visit us online at

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