Planning a Repast: A Step-by-Step Guide for Families

Planning a repast involves thoughtful decisions to create a heartfelt event that reflects the life of the departed.

Honoring a loved one’s life is about more than saying goodbye. It’s also about coming together to celebrate the moments that mattered most. One meaningful way families do this is by planning a repast—a post-funeral gathering where stories are shared and memories are cherished.

At Vaughn Greene Funeral Services, we believe this time of togetherness should be both comforting and uplifting. That’s why we’ve created this step-by-step guide to help make planning a repast feel more manageable, meaningful, and focused on honoring your loved one.

Step 1: Who will organize the event?

The first step in planning a repast is deciding who will take the lead. Some families prefer to handle the arrangements themselves, while others lean on trusted friends, relatives, or funeral directors for support. If you need help, consider asking some close family members to assist or let the caring team at Vaughn Greene Funeral Services provide guidance. Many places of worship also have volunteers or staff members who can assist with funeral receptions.

Step 2: Choose a location.

Repasts can be held in many settings, such as a restaurant, banquet hall, church fellowship hall, private home, or at the funeral home. Vaughn Greene Funeral Services is proud to offer The Pavilion, our elegant on-site reception space designed specifically for events like these. The Pavilion provides a convenient, comfortable location to gather after the funeral, with plenty of room for guests and delicious catering options available. As you consider the venue, think about how many people you expect to attend, how much time you have to prepare, and the financial considerations that may influence your choice.

Step 3: Set a budget.

While it may feel uncomfortable to focus on financial considerations during such a personal time, it’s important to set a realistic budget early on. Costs can add up quickly, especially for larger gatherings. Decide how much you can spend, then plan your menu, venue, and other details accordingly. The repast doesn’t have to be elaborate to be meaningful. A simple, heartfelt gathering is often just right.

Step 4: Plan the food and beverages.

The menu for a funeral repast doesn’t have to include a lavish meal. Light refreshments, finger foods, or a buffet are all perfectly appropriate. Some families choose to prepare dishes themselves, while others work with a caterer or local restaurant. If you're planning a repast at The Pavilion, our team can help make the process seamless. The Pavilion offers beautifully prepared, professionally catered fare through Class Act Catering and Xquisite Catering, with a wide selection of menu options and affordable packages to suit your needs.

Step 5: Include personalized elements.

One of the most meaningful aspects of a repast is the opportunity to reflect on and celebrate the life of the departed. Adding thoughtful personal touches can help make the gathering more memorable and comforting for those in attendance. Here are a few ideas to consider:

• Incorporate your loved one’s favorite dishes into the menu.
• Create a memory table that displays photos, mementos, or items that reflect their hobbies and passions.
• Set up a screen to play a tribute video or slideshow.
• Play their favorite music in the background.
• Offer guests a small keepsake or printed memory card.
• Include a guestbook or memory journal for guests to leave heartfelt messages.

These thoughtful additions can transform the event from a formal reception into a celebration of life that honors the uniqueness of the departed.

Step 6: Consider a theme.

Many families find comfort in planning a theme that reflects their loved one’s personality. If the departed had a favorite color, hobby, or cause they were passionate about, you might incorporate those elements into your decor or program. For example, a sports enthusiast’s repast could feature favorite team memorabilia, or a veteran’s gathering might include patriotic colors and background music.

Themes help unify and lighten up the event.

Step 7: Don’t be afraid to ask for help.

Grief is exhausting. Planning a funeral and repast at the same time can quickly become overwhelming. Don’t hesitate to ask for help from friends, extended family, your place of worship, or your funeral provider. If time is tight or emotions are challenging, opt for keeping the event simple. What matters most is the spirit of togetherness and remembrance.

When you're planning a repast or post-funeral reception, the caring staff at Vaughn Greene Funeral Services is here to support you every step of the way. If you’re looking for a beautiful, welcoming space, The Pavilion is available to host heartwarming gatherings with the dignity and care your loved one deserves.

Funeral planning can be hard, but please know that you are not alone. Our compassionate team would be honored to help you celebrate the life of your loved one. Please contact us anytime with questions or to learn more about our extensive offerings.

About Vaughn Greene Funeral Services: For more than 25 years, Vaughn Greene Funeral Services has been providing a ministry of care to Baltimore’s African American community. As a leading local, minority- and family-owned provider, we promise to provide our highest level of service and respect to families who entrust us to honor their loved ones. For more information about our funeral, cremation, memorial, repast, and grief counseling services, please call us at 410.655.0015 or visit us online at https://vaughncgreene.com/.