Seeking Qualified Receptionist

By: Admin
Monday, August 22, 2016

 

Job Title: Receptionist

Summary: Responsible for relaying incoming telephone calls, greeting visitors in a professional manner and performing various clerical duties by performing the following duties.

Duties and Responsibilities include the following. Other duties may be assigned.

  • Answers multi-line telephone system, takes accurate messages and transfers telephone calls to the appropriate person in an efficient manner.
  • Greets and screens incoming visitors in a professional manner and promptly notifies appropriate person of their arrival.
  • Opens and distributes incoming mail on a daily basis, and prepares outgoing mail using postage meter.
  • Receives and signs for packages, and delivers to the appropriate person promptly.
  • Operates standard office equipment including:
  • multi-line telephone system
  • facsimile machine
  • photocopy machine
  • postage meter
  • calculator
  • computer/printer
  • Monitors facsimile machine, directs incoming documents and sends documents via facsimile as requested.
  • Types correspondence and memorandums in proper format and proofreads and mails as assigned.
  • Maintains an adequate office supply inventory and requisitions additional items as needed.
  • Contacts appropriate company for necessary preventive maintenance/service on office equipment and maintain related files.
  • Performs other related duties as assigned.

Skills:

  • Oral Communication Skills
  • Written Communication Skills
  • Telephone Etiquette
  • Proofreading Skills
  • Customer Service
  • Diplomacy
  • Professionalism
  • Filing
  • Math Aptitude
  • Organization
  • Time Management
  • Computer Literacy
  • Keyboard Skills

Education/Experience: High School Diploma or Equivalent. Prior general office experience helpful.

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